safeguarding policy

Pilning Village Hall - Safeguarding Children and Young People and Vulnerable Adults Policy

Charity Number: 301605

Pilning Village Hall Management Committee (The Committee) provides and maintains facilities at which a variety of activities take place.  Whilst these do not include direct services or support for children, young people and vulnerable adults, The Committee recognises that safeguarding those members of society is everyone’s business and that all may become vulnerable at many stages in their lives.

This Committee is committed to ensuring that members of The Committee, its employees and volunteers who may participate in activities run by The Committee have an understanding of Safeguarding Children, Young People and Vulnerable Adults including what forms abuse may take and how to raise concerns if abuse is suspected or reported.

Safeguarding and promoting the welfare of children, young people and vulnerable adults means:

•     Protecting them from maltreatment and abuse

•     Preventing the impairment of their health or development

•     Ensuring they are developing in circumstances consistent with the provision of safe and effective care

•     Taking action to enable them all to have the best life chances

Any Committee run activities with children, young people or vulnerable adults will be run with parents or carers present.  Employees, volunteers and Committee members will not be permitted, at any time, to be alone with children.

All  Committee  employees,  volunteers,  members  and  those  who  participate  in  activities  run  by  The Committee will be given electronic or paper copies of this Policy and will be made aware of what forms abuse can take and how to report concerns.

This Committee will ensure that all who are arranging events on their behalf are made aware of this policy.

Definition of Vulnerable Adults:

Someone who is or may be in need of community care services by reason of mental or other disability, age or illness and who is or may be unable to take care of him or herself or protect him or herself from harm.

This  means  that  not  all  adults  are  vulnerable  but  some  may  be  vulnerable  at  times and  others  will  be vulnerable all the time.

Definition of Abuse:

Abuse is a violation of an individual’s human and civil rights by any other person or persons.

Abuse includes:

• physical abuse e.g. hitting, slapping, punching, burning

• sexual abuse e.g. rape, indecent assault, inappropriate touching

• emotional abuse e.g. belittling, name-calling

• financial or material abuse e.g. stealing, selling assets

• neglect and acts of omission e.g  leaving in soiled clothes, failing to feed properly

• discriminatory  abuse,  including  racist,  sexist,  based  on  a  person’s  disability  and other  forms  of harassment

• institutional

Abuse may be carried out deliberately or unknowingly.   Abuse may be a single act or repeated acts.

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Reporting Concerns:

If a crime may have been, or is being, committed contact the Police on 101 or 999.

Any concern about a child, young person or vulnerable adult should be reported to the Chairman of The Committee,  unless  the  concern  is  about  the  Chairman  in  which  case  it  should  be reported  to  another Committee member, who will contact the relevant South Gloucestershire Council
Team below:

Children and Young People:

Contact South Gloucestershire Council’s First Point Team on 01454 866000 or the

Emergency Duty Team: (out of hours and weekends) on 01454 615165

Vulnerable Adults:

Contact South Gloucestershire Council’s Customer Adult Care Team on 01454 868007.

Where possible, agreement should be obtained from the adult before sharing personal information
with third parties.

Record Keeping:

If a concern is raised this should be documented and sent through to the Chairman of The Committee,
unless  the  Chairman  is  implicated.    In  such  a  case  the  documented  concern  should  be sent  through another Committee member.

Managing allegations against staff or volunteers:

Any allegation must legally be fully investigated and The Committee will support its members, employees and volunteers during any such process.   Any allegation related to Committee members, employees or volunteers working with children and young people on behalf of The Committee must be reported to the South Gloucestershire Local Authority Designated Officer (LADO) on 01454 868924.


Review of This Policy:

This  Policy  will  be  monitored  through  discussion,  in  meetings  of  The  Committee,  of  any  reported incidents in order to judge its effectiveness and to identify areas for improvement. This  Policy  will  be  regularly  reviewed  to  ensure  that  it  continues  to  reflect  the 

practices  of  The Committee.

This  Policy  will  also  be  reviewed  if  legislation  changes  or  if  monitoring  information suggests  that    the policy or practices should be altered. 

This Policy was formally adopted by Pilning Village Hall Management Committee at its Meeting on:

23rd February 2015